Regional Coordinator for Corporate Planning Department

Key Responsibilities

• Coordinate and support strategic projects across divisions and departments
• Organize high-level meetings including Europe Investment Committee and monthly management meetings including Board of Directors’ Meeting
  • Manage logistics: scheduling, venue setup, materials preparation
  • Maintain and manage internal approval process, legal documents
  • Record minutes and track follow-up actions
• Assist in preparing presentations, reports, and documentation for internal and external use
• Liaise with top management, internal stakeholders and global headquarters (Japan) to ensure smooth communication
• Maintain project timelines, monitor progress, and escalate issues when needed
• Support the Corporate Planning Department Manager and team in ad hoc strategic tasks

Required Skills & Qualifications

• Minimum university bachelor’s degree (e.g. economics)
• 5+ years of experience in project coordination, corporate planning, or executive support
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills in English; any other European languages (Dutch/ French/ German) and Japanese proficiency is an asset
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Ability to work independently and collaboratively in a multicultural environment
• Discretion and professionalism in handling confidential information

Preferred Competencies

• Cross-cultural communication and sensitivity, especially in Japanese business cultural contexts
• Proactive mindset with a “can-do” attitude and problem-solving skills
• Strong interpersonal skills and ability to build relationships across departments
• Experience in preparing executive-level documents and presentations

Our Offer

• Possibility of remote working (2 days/week)
• Extra legal benefits (e.g. insurance, meal vouchers, bonus and pension plan)