Job applicant privacy notice
Last modified: 01 April 2026
“Toyota Tsusho”, “we”, “us”, in this Notice refers to Toyota Tsusho Europe SA (including its branches), and/or Toyota Tsusho U.K. Ltd. This Notice describes how Toyota Tsusho collects, processes and stores your personal data during the application and recruitment process. This Notice applies only to job applicants of Toyota Tsusho in the European Economic Area (EEA), the United Kingdom and Turkey.
We will only process your personal data in accordance with, but not limited to, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 - General Data Protection Regulation (“GDPR”, “UK GDPR”), the Data Protection Act 2018, The Regulation on Operating Rules and Procedures of Data Protection Authority of 16 November 2017 (KVKK), the Regulation on the Procedures and Principles on the Cross Border Personal Data Transfers of 10 July 2024, and this Notice unless otherwise required by applicable law. We take steps to ensure that the personal data that we collect about you is adequate, relevant, not excessive, and processed for limited purposes.
If you choose to submit your application to Toyota Tsusho, you will have to consent to this Notice. By submitting your application and attachments (such as your CV or cover letter) to us, you consent to the collection and processing of your personal data as described in this Notice.
What Personal Data do we collect?
We may collect and process the following types of personal data:
| Contact Information | Identity Information | Background Information |
|---|---|---|
|
|
|
How do we collect Personal Data?
We collect personal data directly from you, as a job applicant, via e-mail, via the website, or may receive personal data from third parties, for example, from recruitment consultants and from publicly available online resources, or in connection with a background, employment, or reference check.
How do we process Personal Data we collect?
We process your personal data as a job applicant on the legal ground of your consent, where the processing is necessary to administer your application and recruitment process at your request, or where it is necessary for our legitimate interest (for example, for legal defence).
We only process your personal data for the purpose of considering your job application and recruitment process, which may include:
- administering and managing your job application
- conducting interviews or assessments (including personality tests, logical tests and others)
- corresponding with you regarding your application or relevant job opportunities
- verifying your background, references, education and right to work in the country where the position is located
- retaining of your personal data in case you are interested in future employment opportunities
- maintaining records for the establishment, exercised, or defence of legal claims.
With whom may we share your personal data?
We may share your personal data with the following categories:
- with public authorities based on lawful obligation and/or request
- with any member of our corporate group, which means our subsidiaries, our affiliates, our ultimate holding company, and its subsidiaries in case there is another vacancy offered by the affiliated company for which you may be suited
- with service providers we use for assistance during our recruitment process (including, but not limited to: IT and Cloud service providers, legal advisors, assessment and testing service providers, employment background check service providers), even if those service providers operate in other countries that do not provide a level of personal data protection equivalent to the European standards.
Whenever we share your personal data with entities established or operating in countries outside EEA, UK or Turkey, we will implement appropriate legal safeguards, such as standard contractual clauses or other recognised transfer mechanisms. You can obtain further details of these safeguards by contacting us using the details provided below.
We may also process your personal data to protect our interests in the event of litigation relating to the employment process.
How long do we retain Personal Data?
We will retain your personal data collected during the job application for a maximum period of 1 year, unless a longer retention period is required by applicable law or you request earlier deletion. At the end of this period, or if you subsequently withdraw your consent, your data will be securely deleted or destroyed.
If your application is successful, certain personal data gathered during the recruitment process will be transferred to your employee file and retained in accordance with applicable laws and our employee privacy policies. In addition, certain categories of personal data may also be retained within our service providers’ systems for record-keeping, audit, or compliance purposes, in line with contractual obligations, and applicable data protection laws.
Your Rights in relation to your Personal Data
You have the following rights in accordance with applicable data protection law:
- Right to access and to obtain a copy of your personal data
- Right to rectify or correct your personal data
- Right to request erasure of your personal data (“Right to be Forgotten”)
- Right to restrict the processing of your personal data if you contest its accuracy or believe the processing is unlawful, or need the personal data for establishment, exercise, or defence of legal claims
- Right to object to the processing of your personal data for direct marketing purposes
- Right to receive a copy of personal data we have about you in a commonly used and machine-readable format
- Right to transmit your personal data directly to another controller if technically possible.
- Right to lodge a complaint should you consider that the processing of your personal data violates applicable laws
- Right to withdraw your consent to the processing of your personal data at any time by sending an e-mail at
This email address is being protected from spambots. You need JavaScript enabled to view it. or by sending a written statement to our address. Please note that any processing that took place prior to the withdrawal of consent remains lawful.
As a general rule, we do not use your personal data for automated decision making. In any case you have the right not to be subject to automatic decision-making, including profiling. If you wish to exercise this right, please contact us.
Privacy and data protection contact information
If you have any question, remark or complaint regarding this Privacy Statement, your rights regarding the processing of your personal data, please contact:
For EU/EEA/Turkey:
Toyota Tsusho Europe SA
Belgicastraat 13, 1930 Zaventem, Belgium
E-mail:
For UK:
Toyota Tsusho U.K. Ltd
88 Wood Street, London EC2V 7DA England
E-mail:
